Three Service Lines
Accounting Services Built for Healthcare Practices
Each service addresses a distinct area of healthcare practice finance. Scope and pricing are clear upfront. Services can be engaged individually or in combination.
Back to HomeWhat's Available and Who It's For
Vaultern offers three accounting services, each focused on a specific area of healthcare practice finance. They can be used on their own or alongside each other depending on what a practice needs.
All three are oriented around the healthcare context. There's no general accounting service with a medical label — these are built around how practices with two to fifteen providers actually earn, spend, and report.
Healthcare Practice Accounting
$680 USD / month
Monthly financial management for medical practices, dental offices, and allied health providers. Covers the core areas that make healthcare accounting different from general bookkeeping: patient revenue tracking, insurance reimbursement reconciliation, provider compensation calculations, and record-keeping oriented toward compliance.
Monthly financial reports are formatted to reflect the revenue cycle of a healthcare operation — not a standard P&L adapted to fit. Designed for practices with two to fifteen providers.
What's Included
- Patient revenue tracking and reconciliation
- Insurance reimbursement reconciliation by payer
- Provider compensation calculations per arrangement
- Compliance-oriented record-keeping throughout
- Monthly financial reports formatted to healthcare revenue cycles
- Practice Size
- 2–15 providers
- Reporting
- Monthly
- Practice Types
- Medical, Dental, Allied Health
- Billing
- $680 USD / month
Medical Expense Categorization
$250 USD / month
Detailed classification and organization of business expenses specific to healthcare operations. Clinical supplies, equipment costs, facility expenses, and staff-related costs are separated into categories that support both financial reporting and day-to-day operational decisions.
Includes quarterly summaries that highlight cost trends by category — which is more useful for operational planning than a single annual expense total. Designed as an add-on to ongoing bookkeeping for healthcare clients.
What's Included
- Healthcare-specific expense classification framework
- Clinical supplies separated from administrative expenses
- Equipment, facility, and staff cost separation
- Quarterly cost trend summaries by category
- Categorization that supports both financial reporting and operational decisions
- Format
- Add-on service
- Summaries
- Quarterly
- Combines With
- Ongoing bookkeeping
- Billing
- $250 USD / month
Regulatory Compliance Reporting
$1,100 USD / report
Preparation of financial reports and documentation required by healthcare regulatory bodies. Covers cost reports, compensation disclosures, and financial summaries formatted to the standards of applicable regulatory requirements.
Reporting deadlines are tracked as part of the engagement — submissions are prepared in advance rather than assembled under time pressure. Appropriate for practices subject to government payer audits or accreditation reviews.
What's Included
- Cost reports prepared to applicable regulatory standards
- Compensation disclosures formatted for regulatory submission
- Financial summaries for accreditation reviews
- Submission deadline tracking throughout the engagement
- Government payer audit documentation preparation
- Suitable For
- Government payer clients
- Deadline Tracking
- Included
- Scope
- Accreditation & audit
- Billing
- $1,100 USD / report
Services at a Glance
A quick reference for how the three services differ in scope, frequency, and pricing.
| Feature | Practice Accounting | Expense Categorization | Compliance Reporting |
|---|---|---|---|
| Price | $680 / month | $250 / month | $1,100 / report |
| Service Type | Standalone monthly | Add-on to bookkeeping | Per-report engagement |
| Reporting Frequency | Monthly | Quarterly summaries | As required |
| Revenue Reconciliation | — | — | |
| Expense Classification | — | ||
| Compliance Documentation | Oriented toward compliance | — | |
| Deadline Tracking | — | — | |
| Provider Compensation | — | Covered in disclosures |
All prices in USD. Services can be combined. Engagements governed by separately agreed terms.
Thinking About Which Service Fits
The right combination depends on your practice's structure and what's currently causing friction. A few general patterns:
My practice has multiple providers and insurance payers, and monthly finances feel unclear.
Healthcare Practice Accounting is the primary fit here. Monthly financial management with insurance reconciliation by payer and reports formatted around your revenue cycle will address the core of what you're describing. Adding Medical Expense Categorization alongside gives you the quarterly expense trend visibility that often surfaces operational cost issues.
I already have a bookkeeper but expenses feel disorganized and hard to analyze.
Medical Expense Categorization is designed as an add-on for this situation. It works alongside existing bookkeeping to restructure expense classification into healthcare-relevant categories. The quarterly trend summaries often make a noticeable difference in how useful expense data is for day-to-day decisions.
We have a government payer audit coming up or need compliance documentation prepared.
Regulatory Compliance Reporting is the direct fit for this. Cost reports, compensation disclosures, and financial summaries are prepared to the applicable regulatory standards. The earlier in the process we're engaged, the better — documentation assembled well ahead of a deadline is in a stronger position than documentation rushed to meet it.
I'm not sure which service my practice needs.
Send us a message with a brief description of your practice's size, current financial setup, and what's currently difficult or unclear. We'll give you a straightforward picture of what would and wouldn't be useful for your situation — no pressure to engage with anything that isn't a clear fit.
A Note on Scope
Vaultern provides accounting services for healthcare practices. These services cover bookkeeping, expense classification, financial reporting, and compliance documentation preparation within the accounting domain.
We don't provide legal advice, tax filing, clinical consulting, revenue cycle management, or billing services. When a question falls outside of accounting, we say so directly. If you need a healthcare attorney, a tax specialist, or a billing company, we'll tell you that rather than stretch the scope of what we do.
All engagements are governed by separately agreed terms. Pricing listed here is the standard rate — we'll discuss anything outside standard scope before work begins.
See Whether Any of These Fit Your Practice
If you have a sense of which service might be relevant, or if you're unsure and want to talk through your situation, send us a message. We'll give you an honest read on what would and wouldn't be useful.
Get in Touch